Standards and Requirements
Each student’s transcript will
list the student’s current retention/graduation GPA and will denote each
semester when a student is placed on academic probation or is academically
suspended from the institution.
Circumstances may justify a student being able to recover from academic problems
in ways which do not forever jeopardize his/her academic standing. The student’s
academic transcript, however, should be a full and accurate reflection of the
facts of the student’s academic life. Therefore, in situations that warrant academic
forgiveness, the transcript will reflect all courses in which a student was
enrolled and in which grades were earned, with the academic forgiveness
provisions reflected in such matters as how the retention/graduation GPA is
calculated. Specifically, for those students receiving academic forgiveness by
repeating courses or through academic reprieve, the transcript will reflect the
retention/graduation GPA excluding forgiven courses/semesters. The transcript
will also note the cumulative GPA, which includes all attempted regularly graded
Academic forgiveness may be
warranted for currently enrolled undergraduate students in three specific
reasons, a student will be allowed to repeat a course and count only the
second grade earned in the calculation of the retention/graduation GPA
under the prescribed circumstances listed below;
There may be
extraordinary situations in which a student has done poorly in up to two
semesters due to extenuating circumstances that, in the judgment of the
appropriate institutional officials, warrant excluding grades from
those semesters in calculating the student’s retention/graduation GPA;
A student may be
returning to college after an extended absence and/or under
circumstances that warrant a fresh academic start.
may seek academic forgiveness utilizing the following institutional procedures.
A student may receive no more than one academic reprieve in his/her academic
career. The repeated courses provision may be utilized independent of reprieve
within the limits prescribed below. All institutions conform to the “repeated
courses” forgiveness provision.
State System institutions are required to offer the repeated courses provision.
Student shall have the prerogative to repeat courses and have only the second
grade earned, even if it is lower than the first grade, count in the calculation
of the retention/graduation GPA, up to a maximum of four (4) courses but not to
exceed 18 hours, in the courses in which the original grade earned was a “D”
or “F.” Both attempts shall be recorded on the transcript with the earned
grade for each listed in the semester earned. The EXPLANATION OF GRADES section
of the transcript will note that only the second grade earned is used in the
calculation of the retention/graduation GPA. If a student repeats an individual
course more than once, all grades earned, with the exception of the first, are
used to calculate the retention/graduation GPA. Students repeating courses
above the first four courses or 18 credit hours of “Ds” or Fs” repeated
may do so with the original grade and repeat grades averaged.
is the student’s responsibility to notify the Office of Enrollment Management
when a repeated course situation occurs, whether the original course or the
repeated course was taken at Rogers State University or any other institution.
If either course (original or repeated) was taken at another institution, it may
be necessary for the student to obtain verification from the appropriate Rogers
State University academic department that the original course and the repeated
course are in fact deemed to be equivalent courses. To comply with the policy,
the student should request a “Repeated Course Notification” form from the
Office of Enrollment Management. This form should be filed with the Registrar as
soon as a repeated course situation occurs.
| The student must be currently enrolled as an undergraduate.
At least three years must have elapsed between the period in
which the grades being requested reprieved were earned and the reprieve
Prior to requesting the academic reprieve, the student must
have earned a GPA of 2.00 or higher with no grade lower than a C in
all regularly graded coursework (a minimum of 12 hours) excluding activity
and performance courses. This course work may have been completed at any
accredited higher education institution.
The request may be for one semester/term or two consecutive
semesters/terms. If the reprieve is awarded, all grades and hours during
the enrollment period are included. If the student’s request is for two
consecutive semesters, the institution may choose to reprieve only one
The student must petition for consideration of Academic
Reprieve according to institutional policy.
All courses remain on the student’s transcript, but are not
calculated in the student’s retention/graduation GPA. Course work with a
passing grade included in a reprieved semester may be used to demonstrate
competency in the subject matter. However, the course work may not be used
to fulfill credit hour requirements.
The student may not receive more than one academic
reprieve during his/her academic career.
Academic reprieves will not be granted for students who have
received a bachelor or higher degree from any institution.